Eldre-versjoner/39.1-EN-User-guide-for-access-control-of-archives.md

+## User guide for access control of archives
+
+Pre-requisites:
+
+1.  Logged-in user has documentation manager role
+    (x_steas_uh_core.documentation_manager)
+
+2.  Logged in user has English as their preferred language
+
+## How does access control work
+
+UH Sak archives archive objects without access control, so that all
+employees have read access. If necessary, access control can be placed
+on folders and registrations. Access control can do in two ways:
+
+-   ROLF: Access in the archive is restricted by the ROLF, based on the
+    caseone\'s FUP and treating unit (Organizational Unit)
+
+-   Case officer: Only case officers of the case have access to the
+    archive
+
+In the archive, a class will then be created under the classification
+system \'ROLF\', an access group and these will be linked. The class is
+placed as a secondary class on the archive object to be access
+controlled. Since the classification system is access-controlling, the
+archive object is access controlled when the class is added as a
+secondary class.
+
+People must then be a member of the Access Group to access the Records
+item. The exception to this is person is who is Documaster
+administratoror records managere.
+
+## What is custom access?
+
+When a case is access controlled to \'Caseworker\', access control is
+automatically created by the system.
+
+Custom access uses the same functionality as access control to the
+\'Caseworker\', but individual access is created manually by a
+documentation manager. That is, a class and an accesssgroup are created,
+these are linked together, and the class is added as a secondary class
+on the archive object.
+
+OBS! Custom access is intended to give multiple people access to an
+archive object that is already access-controlled via case management UH
+Sak. If custom access is placed on an archive object that is not already
+access controlled by the classification system \'ROLF\', then a new
+access control will then be given that potentially overrides existing
+access management.
+
+## Create new custom access
+
+1.  Log in as a documentation manager
+
+2.  Tap menu option UH Access Control -\> UH Custom Access
+
+3.  A list of all existing permissions is displayed
+
+4.  Click on the \'New\' button to create new access
+
+5.  Fill in the fields
+
+    a.  \'Business role\': Must be \'Caseworker\'
+
+    b.  \'Expiry\': If access is temporary, add expiry date
+
+    c.  \'User\': Users who should have access
+
+    d.  \'Archive instance\': Documaster instancee
+
+    e.  \'Archive object type\': Can be \'Folder\' or \'Registration\'
+
+    f.  \'Archive object ID\': Archive object ID
+
+    g.  \'Comment\': Feel free to leave a comment about the background
+        for the access
+
+6.  Click on the \'Submit\' button